(Stonefield Village and Stonefield Meadows)
ARTICLE I — NAME
Section 1. The name of this organization shall be Stonefield Village Neighborhood Association (“the Association”). [These bylaws were amended on April 18, 1995, changing the name to Stonefield Neighborhood Association.]
ARTICLE II — PURPOSE
Section 1. The purpose of the Association shall be to provide a means of communication among the residents of Stonefield Village [and Stonefield Meadows] about issues affecting the welfare of the area, and to provide a vehicle for expressing the residents’ attitudes concerning these issues to the community.
Section 2. The Association shall elect to be a tax-exempt organization under the provisions of Section 528(c) of the Internal Revenue Code.
ARTICLE III — DEFINITIONS
Section 1. For the purposes of these Bylaws:
- “Unit” means a completed owner-occupied dwelling or a dwelling unit under construction for occupancy by its owner located in the Stonefield Village [and Stonefield Meadows] Subdivision, within the City of Middleton, Dane County, Wisconsin.
- “Adult” means any person eighteen (18) years of age or older.
ARTICLE IV — MEMBERSHIP
Section 1. Each Unit is eligible to be a member.
Section 2. Payment of dues in compliance with these Bylaws shall be a requirement for membership.
Section 3. Registration with the Secretary of the Association shall be required annually
Section 4. Members of the Association shall be entitled to the following rights and privileges:
- Each Unit with at least one Adult occupant of that Unit in attendance at a meeting shall be entitled to one (1) vote on each matter submitted to the membership.
- The Adult occupants of any Unit may grant proxy authority to another member if the Adult occupants of the Unit are to be out of town and file a written and duly signed authorization with the Association Secretary prior to the opening of the meeting stating that fact. No proxy vote or authority so given shall be valid for more than one meeting.
- Each Adult occupant of a Unit shall have the right to hold office. However, no more than one (1) Adult occupant of any one (1) Unit may be an officer or director at any given time.
- Each Unit has the right to resign from the Association upon notification to the Secretary.
ARTICLE V — DUES
Section 1. The amount of the annual dues shall be set by the membership at its Annual Meeting.
Section 2. Annual dues are due on the date of the Annual Meeting with a grace period of thirty (30) days from the due date for payment.
Section 3. Annual dues for new members are payable at the time of application to the Association.
Section 4. The Association shall revoke the membership of any member for nonpayment of dues.
ARTICLE VI — MEETINGS
Section 1. General membership meetings shall be at a time and place designated by the Board of Directors. There shall be a minimum of two (2) general membership meetings per year, one of which shall be held in April and designated as the Annual Meeting.
Section 2. Twenty-five percent (25%) of the members shall constitute a quorum for the transaction of business at any general or special membership meeting. The act of a simple majority of the members represented at a meeting shall be the act of the Association on internal Association matters.
Section 3. The Association shall not take a position on behalf of the Association affecting the zoning of, taxation of and development of Stonefield Village subdivision on less than a three-fourths (3/4) vote of the members represented at the meeting, and unless such vote also represents a majority of the total membership.
Section 4. Special meetings of the membership may be called by the President, and must be called by the Secretary after presentation to him or her of a petition signed by Adults representing seven (7) or more Units.
Section 5. The Secretary shall cause to be delivered or mailed written notices of all general and special meetings at least seven (7) days prior to the meeting date. The notice shall state the place, date and hour of the meeting and shall state the business to be considered at the meeting.
Section 6. No business shall be transacted at any special meeting of the membership except as is stated in the meeting notice.
ARTICLE VII — BOARD OF DIRECTORS
Section 1. Any Adult who resides in a Unit which is a member of the Association shall be eligible for election to the Board of Directors.
Section 2. The affairs of the Association shall be managed by its Board of Directors (“the Board”). The Board shall approve the appointment of all committee chairpersons and shall see that the actions of the officers and/or membership conform to these Bylaws.
Section 3. The Board shall consist of a president, treasurer, secretary and two (2) directors elected by popular vote of those members represented at the Annual Meeting. The term of office for each board member shall be one (1) year commencing with the adjournment of the Annual Meeting.
Section 4. Any vacancy occurring on the Board shall be filled by appointment by the Board until the next Annual Meeting.
ARTICLE VIII — OFFICERS
Section 1. The officers of this Association shall consist of a president, secretary and a treasurer.
Section 2. President: The President shall preside at all general membership and Board meetings, shall appoint committee chairpersons with the approval of the Board, shall sign all contracts, obligations and disbursements of the Association, shall be an ex officio member of all committees, and shall perform any other duties that may be prescribed from time to time by the Bard.
Section 3. Secretary: The Secretary shall keep and read a true and correct record of the proceedings of all general membership and Board meetings, shall safely and systematically keep all records and documents belonging to the Association or pertaining to the business thereof, shall see that all notices are duly given in accordance with the provision of these bylaws, shall keep a list of names and addresses of each member, shall co-sign with the President contracts or obligations, other than disbursements, and in general shall perform all duties as may be assigned by the President or the Board of Directors.
Section 4. Treasurer: The Treasurer shall keep an account of all money and property of the Association, shall keep an accurate account of all money disbursed and render which accounts, statements and inventories as may be required by the board, shall co-sign with the President any disbursements with the Association, [sic] in the performing of additional duties that may be assigned to him/her by the President of the Board. The Treasurer may be bonded by an amount with such bonding company as the Board may determine (premium for said bond to be paid by the Association).
ARTICLE IX — COMMITTEES
Section 1. The standing committees of the Association shall be: membership and welcoming committee, social committee, civic committee and budget committee.
Section 2. The President shall appoint a Board member as a chairperson of each standing committee with the approval of the Board within thirty (30) days of the Annual Meeting.
Section 3. Special committees may be appointed as the need may arise by the President with the approval of the Board.
ARTICLE X — FISCAL YEAR
Section 1. The fiscal year of this Association shall commence April 1 of each year.
ARTICLE XI — RULES OF ORDER
Section 1. In all questions of procedure not covered by these Bylaws, Robert’s Rules of Order, Revised, shall be followed.
ARTICLE XII — AMENDMENTS
Section 1. Amendments, additions and repeals of any sections of these bylaws may be introduced at any general meeting or at any special meeting called for that purpose.
Section 2. A written copy of the proposed amendments(s) shall be delivered to the membership in the notice required by Article VI, Section 5. A vote of three-fourths (3/4) of the members present in person or by proxy at the meeting shall be required for passage of the amendments(s). This three-fourths (3/4) vote must also represent a majority of the total membership.
Revised October 15, 1987
AMENDMENTS
MERGER — THE VILLAGE & THE MEADOWS
At the April 18, 1995, annual meeting of the SNA, a merger was approved of the Stonefield Meadows Neighborhood Association into the Stonefield Village Neighborhood Association to create the Stonefield Neighborhood Association, and these Bylaws were amended accordingly.